COMPANY CAR MANAGEMENT SOFTWARE
Prolius provides a fully integrated company car booking system designed to streamline how fleet operators manage pool vehicles. Empower staff to reserve cars for short-term use, gain visibility over all bookings and reduce administrative effort – all through a single interface, accessible via desktop and mobile.
Simplify company car management, reduce manual coordination and gain full oversight of vehicle usage across departments and locations.
Simplify the entire journey for your staff and back office teams. From requesting a company car to checking it back in, Prolius helps you maintain visibility and control at every step.
- 1. Staff member requests vehicle via the Prolius app or web platform
- 2. Approval process triggers (if required)
- 3. Staff selects vehicle type, location and time slot
- 4. Booking confirmed and calendar updated
- 5. Vehicle is checked out and usage logged
- 6. Vehicle returned and available for the next booking
- 7. Full record stored in the vehicle booking history
Keep your shared fleet running smoothly with structured allocation and clear oversight. Prolius ensures every vehicle is booked, tracked and returned within defined rules - reducing idle time, preventing overlaps and maintaining accountability across teams.
Designate any fleet vehicle as a shared resource by assigning it to your pool. Whether it’s a local vehicle or part of a national company car scheme, Prolius allows you to define availability, locations and vehicle policies for effective internal use. Vehicles marked as pool cars are then fully managed through the Prolius system, ensuring availability, utilisation and reporting are handled consistently.
Staff can book pool vehicles through a secure, user-friendly interface - available via browser, iOS or Android. Whether they're in the office or on the move, users can check availability, select vehicle preferences and confirm bookings without needing to involve the fleet team directly. The system supports custom booking requests, pre-approvals and restrictions where needed.
Handle short-term vehicle needs with speed and control. When staff require transport at short notice - such as an urgent site visit or a temporary vehicle replacement - requests can be submitted directly through the platform. Fleet operators can approve, assign or redirect those requests in seconds using available internal pool vehicles.
When internal vehicles are unavailable, Prolius connects seamlessly with approved third-party rental providers to keep staff mobile and operations running smoothly. Short-term hires can be managed directly within the platform, with full visibility of contracts, booking details and costs. This unified view ensures a consistent booking process, reduces downtime and gives fleet teams complete oversight of all vehicle usage - internal or external.
Unlike standalone tools, the booking system is embedded within the wider Prolius fleet management platform. Vehicle availability, location, mileage, maintenance status and return history are all synchronised in real-time - ensuring that bookings reflect accurate fleet data.
Let users select the right tool for the job. Vehicles can be filtered by category - such as vehicle size, fuel type, transmission and other specifications. This enables staff to book the most suitable vehicle for their journey and ensures fleet operators retain oversight of how specific asset types are being used.
Vehicles can be linked to specific sites, regions or teams - allowing you to control access by geography. Staff are only shown the pool vehicles relevant to their department or location, simplifying the user experience while supporting localised fleet management policies.
The live booking calendar provides a clear, visual overview of all upcoming, current and past bookings. Fleet operators can quickly check availability, identify conflicts and adjust allocations if needed. Filters by date, location and vehicle type ensure the calendar remains easy to use as your fleet scales.
Every booking is logged, including the requester, time of use, return confirmation and vehicle status. This ensures complete transparency for cost allocation, damage tracking and usage reporting. Exportable reports make it easy to analyse patterns or investigate specific incidents.
Bring every aspect of vehicle access, booking and reporting into one connected system. With transparent workflows and real-time data, both drivers and fleet managers spend less time coordinating and more time moving.