Simplifying Fleet Management

Ensure vehicles are roadworthy and compliant through mobile walk-around checks, real-time defect reporting, end-to-end defect management and resolution, access to vehicle check history and integrated workshop management.

Manage a more efficient and safe fleet of vehicles through real-time tracking of vehicle data and driver behaviour - including live locations, driver incident alerts, route optimisation, journey mapping and telematic insights.

Quickly and easily report accidents in real-time through a comprehensive mobile reporting system. With all accident data stored in one place, repairs and status of accidents are instantly accessible allowing for quicker incident management and reduction in VOR time.

Prolius Fleet provides you with complete visibility and control of maintenance scheduling and planning across your entire fleet network, reducing the time vehicles are off the road through simplified maintenance workflows.

Comprehensive management of each of your company assets including simplified asset takeout, return and tracking. Run regular asset checks, receive proactive maintenance notifications and report on your entire asset library of plant, tools and equipment.

Bring all fleet-related costs into a single, structured view. Prolius tracks budgets, operational spend and total cost of ownership across vehicles, drivers and cost centres. Live monitoring of actuals against forecast highlights variances early, supporting accurate budgeting, clearer accountability and data-led decisions to control cost and improve long-term fleet performance.

End-to-end defect resolution with integrated workshop management. Easy allocation and coordination of 3rd party suppliers. Minimise your vehicle off-road time, whilst keeping on top of costs, vehicle status, resolution timescales and reports.

With Prolius Fleet driver checks, you can eliminate the need for paper forms and manual processing for validating driver licences. Everything is automated and seamlessly integrated into our fleet management platform.

Manage fuel expense claims across personal and company vehicles through a single, structured workflow. Prolius’ platform enables drivers to submit fuel claims with receipts via mobile or desktop, applies HMRC advisory mileage rates automatically and routes claims through defined approval stages. Approved claims are recorded with a full audit trail and can be transferred directly to payroll, ensuring accurate reimbursement, policy compliance and clear financial oversight.

Consolidate fuel and energy data from multiple fuel card providers into a single, standardised view. Prolius integrates with all major UK fuel card issuers, bringing fuel, charging and transaction data together across vehicles, drivers and depots. Automated validation checks flag anomalies such as incompatible fuel types, excessive volumes or mismatches between fuel use and mileage, supporting tighter cost control, fraud detection and accurate total cost analysis across mixed-energy fleets.

Manage shared vehicles through a structured booking system embedded within the wider Prolius Fleet platform. Staff can request and reserve pool cars via mobile or desktop, with optional approval workflows, live availability and automated booking records. Vehicle usage, mileage, location and return history are logged in real time, providing clear oversight, reduced administration and accurate reporting across departments and locations.

Improve fleet safety and incident visibility through integrated telematics dash cameras. Prolius combines high-definition video capture with vehicle and driver data, providing visual context for incidents, risky behaviour and on-road events. Footage is automatically linked to journeys, locations and telematics triggers, supporting faster investigations, driver coaching, insurance claims and confident compliance management.

Centralise the recording, allocation and resolution of vehicle-related fines in one structured system. Prolius enables speeding, parking and congestion fines to be logged, attributed to the correct driver or department and tracked through payment or dispute. Clear audit trails, reporting and trend analysis support accountability, cost recovery and proactive action to reduce repeat offences across the fleet.

Manage all driver records, compliance obligations and activity in one controlled system. Licence checks, journey attribution, fines, fuel expenses and tax-related data against each driver profile is centralised. Structured records, automated checks and clear audit trails support compliance, reduce administrative risk and provide consistent accountability across the fleet.

Bring operational, financial and compliance data together through a single reporting framework. The platform provides live dashboards, scheduled reports and structured exports built on consistent, centralised data. This gives fleet teams clear visibility, reduces manual reconciliation and ensures reporting remains accurate, auditable and aligned across the organisation.