FINES MANAGEMENT SOFTWARE
Centralise the handling of speeding, parking and congestion fines with full visibility from issue to resolution. The Prolius Fines Management module gives fleet and finance teams a structured process to record, allocate and track every fine in one place - improving accountability and reducing repeat offences.
The Fines Management module provides a dedicated area for logging, tracking and analysing all vehicle-related fines. Each step - from notification to payment or recharge - is recorded, with clear audit trails and reporting tools that help organisations act on trends and prevent recurrence.
The Fines Management module combines structure, visibility and control in one place. Each feature is designed to remove manual effort, reduce administrative risk and help organisations act on insight rather than react to issues. Together, they create a consistent, auditable process for managing every fine from start to finish.
Manage every vehicle-related fine - including speeding, parking, congestion and toll violations - in one organised system designed for clarity and control. Each fine is logged with essential details such as type, amount, issuing authority and date received, and automatically linked to the correct vehicle and driver.
Fines can be categorised by type or severity, helping teams prioritise actions and identify recurring issues. The unified dashboard gives fleet and finance teams a live, centralised view of all open, disputed and closed fines, ensuring nothing is missed and every case is traceable from start to finish.
Assign fines to the correct driver or department to establish accountability. Managers can determine whether costs are covered by the company or recharged to the employee, with options for salary deduction or reimbursement. Every allocation and decision is logged automatically, creating a clear record of responsibility and supporting accurate financial recovery.
Each fine follows a defined process within Prolius, from receipt to resolution. Record appeals, upload supporting documents and track communications in sequence, ensuring no deadlines are missed. The workflow gives teams full visibility of status - open, in dispute, paid or closed - providing the clarity needed for consistent, compliant case management.
Turn fines data into meaningful action. The analytics dashboard surfaces trends such as repeat offenders, frequent hotspots and high-risk routes. These insights help identify where driver training, route planning or policy updates could reduce future incidents, improving both compliance and cost control across the fleet.
Generate detailed reports showing live fines, dispute outcomes and payment history. Managers can filter results by driver, vehicle type or location, gaining a clear view of performance across departments. Exportable reports make it simple to share data with finance or compliance teams, ensuring transparency and reinforcing organisational governance.
Keep every supporting file linked directly to its fine record. Upload photos, scanned notices, receipts and correspondence for easy access during disputes or audits. All documentation is securely stored and timestamped, creating a reliable record that simplifies reviews and speeds up resolutions.
Maintain Full Control
See every fine, status and decision in one structured view, ensuring complete oversight and timely resolution.
Save Administrative Time
Automated processes and centralised data remove manual updates, reducing effort and improving efficiency.
Encourage Accountability
Driver attribution and recharge options make responsibility clear, promoting fairness and better driving behaviour.
Strengthen Governance
Audit trails and reporting create a transparent process, providing verifiable proof of compliance at every stage.
Target Training Effectively
Trend analysis highlights repeat offences and high-risk areas, enabling data-led driver development and prevention.
Improve Financial Oversight
Monitor total fine expenditure across vehicles and departments, supporting accurate budgeting and cost recovery.