DRIVER MANAGEMENT SYSTEM
Manage every driver record, obligation and activity in one structured system. Prolius driver management gives fleet teams a clear, auditable view of driver compliance, risk and costs, without fragmentation across spreadsheets and disconnected tools.
From licence checks and P11D calculations to fines, fuel expenses and journey attribution, everything sits in one central environment designed for fleet operations.
The Prolius driver management software consolidates driver data, compliance tasks and cost tracking into one controlled workspace. It replaces manual processes with structured records, automated checks and clear accountability across your fleet.
Driver compliance sits at the core of effective fleet governance. Prolius provides a structured framework for managing licence validity, eligibility to drive and policy adherence across your entire driver population.
All compliance records are held centrally, creating a reliable audit trail that supports DVSA expectations and internal risk controls. Alerts and visibility help teams address issues early, rather than reacting after incidents occur.
Managing drivers across multiple systems increases risk and administrative overhead. Prolius replaces fragmented records with a single source of truth for all driver information.
Employment details, allowances, fuel cards, leave records and vehicle assignments are maintained in one controlled environment. This ensures accuracy, consistency and confidence when reporting or responding to audits.
Ongoing licence compliance is critical for legal fleet operation. Prolius automates driver licence checks directly within your driver management software, managing licence status, eligibility and penalty points without paper forms or manual processes.
All checks are logged against each driver profile, with alerts for renewals and clear evidence of due diligence. This supports UK regulatory compliance, simplifies audit reporting and allows fleet teams to manage driver risk at scale with greater confidence.
Not all drivers present the same level of operational risk. Prolius combines licence data, incident history, journey behaviour, fines and compliance indicators to create a structured risk profile for each driver.
These profiles provide fleet teams with clearer visibility of emerging patterns, allowing earlier intervention and more focused decision-making. Risk insights can be used to prioritise review, guide training requirements and support safer, more consistent driving standards across the organisation.
Driver training in Prolius is driven by risk analysis rather than generic assignments. The platform combines licence data, points, fines and incident history with driver-completed surveys and external insurance data to build a detailed risk profile for each driver.
Where higher risk is identified, relevant e-learning modules and training videos are automatically assigned. Training requirements can vary based on vehicle type, driving history and individual risk factors, ensuring learning is targeted, measurable and directly linked to real-world driver behaviour.
Accurate attribution of journeys is essential for compliance, reporting and cost control. Prolius supports reliable driver identification through tags, fobs or RFID, ensuring every journey is consistently linked to the correct individual.
This creates a dependable record of mileage, driving behaviour and vehicle use, improving confidence in reporting and analysis. It is particularly valuable in shared or pool vehicle environments, where clear accountability is required for HMRC reporting, incident review and internal governance.
Managing fines manually creates delays, inconsistency and unnecessary dispute. Prolius centralises all vehicle-related fines in one controlled system, capturing speeding, parking, congestion and other penalties and allocating them to the correct driver with a clear audit trail.
Each fine is tracked from receipt through to resolution, including recharge decisions where applicable. This reduces administrative effort, improves accountability and gives fleet teams clearer insight into recurring issues and driver behaviour across the fleet.
Fuel expense control is more effective when claims are linked directly to individual drivers. Prolius centralises fuel expense submissions across personal and company vehicles, capturing claims, receipts and approvals within a single structured workflow.
Expenses are associated with driver records and calculated using HMRC-aligned rates, supporting accurate reimbursement, reporting and audit readiness. This improves cost visibility, strengthens financial control and reduces administrative effort across fleet and finance teams.
Each driver profile maintains a complete, time-stamped record of the vehicles they have operated over time. This creates a reliable reference for investigations, incident reviews and compliance reporting, without reliance on fragmented logs or manual reconstruction.
Clear visibility of historical vehicle usage strengthens accountability, supports fair decision-making and simplifies internal reviews across fleet and compliance teams.
Prolius supports accurate P11D reporting by automatically calculating taxable benefit based on vehicle value, assignment type and duration of use. Driver, vehicle and usage data are structured in line with HMRC requirements, providing a consistent and reliable basis for reporting.
This removes the need for manual calculations, improves confidence in submissions and supports organisations managing mixed-use vehicles. Clear, auditable records help reduce HMRC risk and ensure taxable benefits are applied correctly through payroll.
Selecting a driver management solution requires confidence in compliance controls, data accuracy and audit readiness. The right platform should bring together driver records, vehicle usage, fines, expenses and tax data in a way that supports UK regulatory and HMRC requirements at scale.
A well-designed driver management system applies structure across compliance, risk and reporting, linking insight directly to action. Prolius supports UK fleets that require consistent oversight, clear accountability and defensible records across driver operations, without unnecessary complexity.