WORKSHOP & INVENTORY MANAGEMENT SOFTWARE
The Prolius workshop management software provides fleet operators with a connected view of workshop activity, vehicle status, technician capacity, inventory levels and maintenance costs. As part of the wider fleet management platform, it connects workshop operations with inventory management, giving teams a single.
From internal workshops to external repair networks, Prolius provides a structured environment for managing jobs, labour, compliance and stock movement in real time.
The Prolius workshop management software provides fleet operators with a connected view of workshop activity, vehicle status, technician capacity, inventory levels and maintenance costs. As part of wider fleet manager software, it helps teams connect workshop operations and fleet inventory management within the same operational environment.
This improves planning accuracy, reduces administrative overhead and maintains clearer visibility across maintenance activity. Built for commercial fleet environments, the platform supports both internal and external workshops, digital job workflows, parts tracking and compliance management while contributing towards more accurate fleet management reports and operational oversight.
Maintain a live operational view of vehicle availability across your fleet. Instantly identify which vehicles are operational, undergoing maintenance, awaiting parts or currently off-road due to defects or inspections.
This visibility supports stronger dispatch planning and reduces operational disruption caused by unclear vehicle status. Fleet operators can quickly understand workshop impact on fleet utilisation while maintaining structured records suitable for compliance and audit requirements.
When connected with wider tracking systems for vehicles, this visibility helps fleet operators understand workshop impact on utilisation, downtime and operational availability. The dashboard also helps maintenance teams prioritise work based on operational demand, reducing unnecessary downtime and improving workshop coordination.
Manage the full maintenance lifecycle digitally using structured work orders, job cards and workshop workflows. Jobs can be created internally or assigned to external workshops with progress tracked in real time from initial request through to completion.
Digital worksheets allow technicians to complete inspections, repairs and sign-off processes directly within the system, removing reliance on paper-based job sheets and disconnected spreadsheets.
Advanced scheduling tools help workshops maintain continuity throughout the working week, with scheduled jobs loaded in advance to support operational planning even when managers are unavailable.
For operators seeking workshop management software, this creates a more controlled and measurable workshop environment with clearer accountability across every task.
Prolius includes integrated inventory management software designed specifically for fleet maintenance environments. Track parts availability, usage history, supplier orders and stock movement from a single platform.
Low stock alerts and reorder thresholds assist workshops in avoiding delays caused by unavailable components, while maintaining tighter control over inventory costs. Parts usage can also be linked directly to individual jobs and vehicles, providing a clearer understanding of ongoing maintenance expenditure.
The system supports both general stock management and specialist automotive inventory management software requirements, making it easier to manage consumables, replacement parts and workshop materials across multiple locations.
Reporting tools provide visibility into stock valuation, order status and purchasing activity, supporting more accurate inventory forecasting and supplier management.
Gain full visibility into workshop expenditure using detailed maintenance cost reporting connected to wider fleet cost management.
Track cost-per-vehicle, maintenance trends, labour utilisation and budget variance from a single reporting environment. This allows fleet operators to identify recurring maintenance issues, monitor supplier costs and evaluate long-term asset performance more accurately.
These outputs also support clearer fleet management reports, giving operators a more reliable view of maintenance spend, parts usage, labour performance and recurring asset issues.
Integrated invoicing functionality allows labour and parts costs to be captured throughout the repair process without relying on separate finance systems or manual reconciliation.
For businesses managing large commercial fleets, this provides stronger financial oversight across both maintenance operations and wider fleet inventory management activity.
Maintain accurate records for servicing, inspections, defects and compliance activity across your workshop operation. Prolius supports structured audit trails for maintenance events, roadworthiness checks and regulatory inspections.
Defects can be reported directly through the platform using photographs and video evidence, linking workshop activity with the wider vehicle check app process and sending notifications automatically to the relevant teams for action.
The platform also supports operators working towards or maintaining DVSA Earned Recognition requirements by improving visibility across maintenance records, inspection scheduling and compliance reporting.
By centralising workshop compliance activity, fleet operators can reduce administrative inconsistency while maintaining clearer operational evidence across the maintenance lifecycle.
Manage workshop workload more effectively using visual capacity planning tools and weekly operational scheduling.
The workshop capacity display provides a traffic light overview of technician availability and planned labour allocation, helping managers quickly identify resource constraints before they affect vehicle turnaround times.
The weekly outlook view highlights scheduled work, overdue tasks and outstanding maintenance activity across the workshop, helping teams maintain continuity and operational structure throughout the working week.
This visibility improves planning accuracy while reducing the operational impact of unexpected maintenance demand.
Coordinate external repair providers, tyre suppliers and subcontracted workshops through a centralised maintenance workflow.
Fleet managers can create work requests, issue purchase orders, track invoice activity and monitor repair progress across third-party suppliers without relying on disconnected communication channels.
Prolius also allows external workshops to complete allocated work digitally, maintaining consistent records and visibility regardless of where repairs are carried out.
This creates a more controlled process for businesses managing mixed internal and outsourced maintenance operations.
Maintain operational awareness using automated alerts, workshop notifications and integrated messaging tools.
Alerts can be configured for overdue tasks, scheduled inspections, flagged defects, stock shortages and incomplete work orders, ensuring maintenance activity remains visible across the organisation.
Built-in communication tools also allow workshop teams to share updates, photographs and videos instantly between departments, technicians and external repair providers.
This helps reduce communication delays while keeping all maintenance activity connected within the same operational environment.
Choosing the right automotive workshop management software requires more than digital job sheets and maintenance scheduling. Fleet operators need visibility across vehicle availability, workshop capacity, labour performance, stock inventory and compliance activity within the same operational environment, particularly when assessing wider fleet management systems.
When assessing a solution, consider:
Prolius combines workshop control, maintenance management and inventory management systems within a single platform designed specifically for commercial fleet operations.